OnTheClock Payroll Processing

Overview

In this article we will discuss how you can run payroll with OnTheClock. You will be able to check pay totals for employees for the pay period, and seamlessly send time cards to payroll for processing all from your account. 

Run OnTheClock Payroll

Before submitting payroll we recommend reviewing your time cards and making any necessary changes first.

1. Log in to your OnTheClock account.
2. Navigate to time cards.
3. Review your time card entries to ensure accuracy.
4. After review click run payroll.
5. In the pop up click preview payroll.

Next, click Submit payroll.

You will receive a success message.

Above your time cards a green banner will show your payroll current processing status:

• Payroll Draft - When you click run payroll and save a draft. 
• Payroll Pending - Payroll was sent for processing but is awaiting processing.
• Payroll Paid - Payroll is successfully processed. 

Off-cycle Payroll

Off-cycle payrolls provide flexibility to address these specific situations without waiting for the next regular payroll cycle. An off-cycle payroll is run outside of the regular payroll schedule for various reasons, including:

• Bonus or Commission Payments: When an employee earns a bonus or commission that is not paid with their regular payroll.
• Reimbursements: If an employee needs to be reimbursed before their regular payday.
• Correcting Underpayments: To correct an underpayment to an employee.
• Final Payments: To pay a terminated employee promptly, especially if required by state law.

Creating an Off-cycle Payroll

1. Log in as the administrator.
2. Click the payroll icon.
3. Select run Off-cycle.
4. Click Off-cycle payroll.
5. Fill in the details about your payroll.
6. 
7. Click Create payroll.
8. Click Add Employee.
   
9. Add New payroll item and Earning codes.
10. Preview Payroll.
11. Submit.

Admin Payroll Approval Deadline in OnTheClock

To assist you in managing payroll deadlines, here's how you can view the approval deadline for payroll:

1. Log in as an Administrator to your OnTheClock account.

2. Navigate to Time Cards by selecting the "Time Cards" section from the main menu.

3. Select the Pay Period for the payroll you are working on.

Once you are in the correct pay period, you will see the approval deadline displayed clearly on the time card.

What is the Approval Deadline?

The approval deadline is the final date by which payroll must be submitted to ensure timely processing. Be sure to submit payroll by this date to avoid delays in payment.

Viewing Pay Days in OnTheClock

As an administrator in OnTheClock, you can easily view both the current and upcoming pay days.

To view the current pay day:

1. Log in as an Administrator to your OnTheClock account.

2. Go to the Time Cards section.

3. Select your desired pay period.

4. The current pay day will be displayed near the top of the page, next to the Time Cards heading.

To view upcoming pay days:

• Click on the current pay day displayed at the top.

• A full list of upcoming pay days will appear.

This helps you stay ahead and plan for future payroll processing.